50 Bookkeeping Virtual Assistant jobs available in Germany

Job Description

We are seeking energetic and reliable online Virtual Assistants to join our team. These positions offer an excellent opportunity with comprehensive benefits

Virtual Assistant Benefits

• Competitive Hourly Wage or Salary: Stable, predictable pay. While often entry-level, rates can be competitive, especially for roles requiring specialized knowledge (e.g., medical or legal data entry).
• Overtime Pay: Opportunities for overtime pay during periods of high volume (e.g., end-of-quarter, system migrations), which can significantly boost income.
• Paid Time Off (PTO): Accrued vacation and sick days. This is a standard benefit for full-time roles.
• Set Your Own Hours: Paid time off for major federal holidays.
• Remote Work : This is a major benefit for many. Data entry is one of the most common fields for remote work, offering No Commute: Saves time and money on gas, car maintenance, or public transit.
• Work Remotely: Operate from anywhere with a reliable internet connection (home, coffee shop, abroad).
• Choose Clients/Projects: Select work that aligns with your skills and interests (e.g., social media, research, customer service).
• No Commute: Save time, money, and stress.
• Personalized Workspace: Design a comfortable, productive home office.
• Time for Family/Hobbies: Schedule work around personal commitments.
• Work Internationally: Serve clients worldwide without geographical limits. Cultural Exchange: Collaborate with diverse teams and learn global business practices.
• Paid Training: On-the-job training on specific areas and company procedures.

Bookkeeping Virtual Assistant's Responsibilities

• Processing Bills: Receive, review, and record vendor invoices in accounting software.
• Payment Management: Prepare and schedule payments to vendors (via checks, ACH, or wire transfers).
• Expense Tracking: Ensure all business expenses are accurately logged and categorized.
• Invoicing: Generate and send customer invoices promptly.
• Payment Tracking: Record customer payments and match them to the correct invoices.
• Follow-up on Overdue Invoices: Send polite payment reminders and manage collections for late payments.
• Customer Communication: Answer customer billing questions and resolve discrepancies.
• Data Entry: Accurately enter all financial transactions (sales, purchases, payments, receipts) into the accounting software
• Bank & Credit Card Feeds: Monitor and reconcile imported bank and credit card transactions.
• Bank Reconciliation: Regularly (monthly is standard) compare the company's internal financial records against the bank statement to ensure they match and identify any discrepancies.
• Credit Card Reconciliation: Perform the same process for company credit card statements.
• Account Reconciliation: Reconcile key accounts like PayPal, Stripe, or other payment gateways.
• Tracking Performance: Monitor key metrics like engagement rate, reach, impressions, follower growth, and click-through rates.
• Generating Key Reports: Prepare standard financial reports for review, including:
• Competitor Analysis: Research competitor social media activity to identify opportunities and gaps.
• Reporting on A/R & A/P: Create aging reports for accounts receivable and accounts payable to show who owes you and who you owe.
• Payroll Tax Filings: Assist with preparing and filing payroll tax forms.
• Chart of Accounts Maintenance: Help keep the chart of accounts clean and organized..
• Software Management: Assist in managing user access and backups for accounting software.
• Inventory Accounting: Assist with tracking inventory levels and valuing inventory for accounting purposes.

Bookkeeping Virtual Assistant's Requirements

• Understanding of Basic Accounting Principles: Knowledge of key financial statements: Profit & Loss (Income Statement), Balance Sheet, and Cash Flow Statement.
• Data Entry Proficiency & Accuracy: High speed and, more importantly, extremely high accuracy in entering financial data.
• Excellent Written Communication: Flawless spelling, grammar, and punctuation.
• Basic Graphic Design Skills: Proficiency with design tools like Canva or Adobe Express is now a standard requirement.
• Time Management: Prioritize tasks, meet deadlines, and manage multiple clients.
• Analytical & Reporting Abilities: Ability to understand and interpret basic social media metrics (engagement rate, reach, impressions, follower growth).
• Scheduling & Management Tools: Buffer, Hootsuite, Later, Sprout Social, or Meta Business Suite.
• Internet: High-speed, stable connection (minimum 25 Mbps download/5 Mbps upload). Wired Ethernet connection recommended for reliability.
• Online Presence: Professional LinkedIn profile or website showcasing skills/services.
• Accounting Software (Essential): QuickBooks Online (QBO) is the most common and often a non-negotiable requirement.
• Remote Work Setup Reliable high-speed internet connection
• Spreadsheet Proficiency: Microsoft Excel or Google Sheets is critical.
• Payment Processors: Experience with Gusto, ADP, QuickBooks Payroll, or similar systems is highly valued.
• Payroll Software (A Strong Plus): Reliable high-speed internet connection
• Payroll Processing Experience: Ability to run full-cycle payroll, calculate taxes, and manage payroll filings.
• Tax Preparation Support: Experience in preparing and organizing documents for a CPA, including knowledge of 1099-NEC/MISC forms.
• Industry-Specific Experience: Experience in the client's industry (e.g., e-commerce, construction, non-profit, real estate) is highly valuable as it comes with knowledge of specific charts of accounts and common transactions.
• Accounts Payable & Receivable Management: Experience processing vendor invoices and managing bill payments.
• Bank Reconciliation: Proven ability to perform monthly reconciliations for bank accounts, credit cards, and payment processors (like PayPal or Stripe), ensuring the company's records match the bank statements.

Note: Formal education qualification required. Training will be provided to successful candidates.