30 Data Entry Clerk in Australia in Australia

Job Description

The Data Entry Clerk will be responsible for accurately inputting, updating, and maintaining various types of data into our company's systems and databases. The ideal candidate is a quick learner with a keen eye for detail, capable of working efficiently to meet deadlines while maintaining the highest standards of data quality.

Data Entry Clerk Benefits

• Health Insurance: Often includes medical, dental, and vision coverage. The company typically pays a portion of the premium.
• Retirement Plans:Such as a 401(k) or 403(b), often with a company match (e.g., the employer contributes 50% of your contribution up to 6% of your salary). This is a highly valued benefit.
• Paid Time Off (PTO): A bank of hours that can be used for vacation, sick days, and personal time. Some companies separate vacation and sick leave.
• Remote/Hybrid Work Options: The ability to work from home all or part of the time is a major benefit for data entry roles, saving commute time and costs.
• Flexible Work Schedules: The ability to adjust your start and end times (e.g., working 7 am - 3 pm instead of 9 am - 5 pm) to fit personal needs.
• Paid & Unpaid Leave: Beyond standard PTO, this can include: Bereavement Leave. Parental Leave (maternity/paternity)
• Life and Disability Insurance: Provides financial protection for you and your family in case of death or a disabling injury/illness. Often offered as basic coverage paid by the employer.
• Flexible Spending Accounts (FSA) or Health Savings Accounts (HSA): Pre-tax accounts used to pay for qualified medical expenses, reducing your taxable income.
• Commuter Benefits: Pre-tax deductions for public transportation or parking expenses. (Especially relevant for on-site roles.)
• Referral Bonuses: Cash bonuses for referring a candidate who is hired and stays with the company for a certain period.
• Training and Development Programs: Opportunities to learn new software (like advanced Excel), take courses, or attend workshops to improve your skills.
• Career Advancement Paths: Clear routes for promotion to roles like Data Entry Specialist, Data Analyst, or Team Lead.
• Employee Assistance Programs (EAP): Confidential counseling and support services for personal issues like stress, finances, or legal matters.

Data Entry Clerk Responsibilities

• Accurate Data Entry: Inputting alphanumeric data from various source documents (paper forms, PDFs, spreadsheets) into a computer system, database, or specific software with a high degree of speed and accuracy.
• Data Verification and Validation: Reviewing and checking data for errors, inconsistencies, or missing information before and after entry. This often involves comparing the entered data against the original source.
• Updating Existing Records: Modifying and updating existing data in the system to ensure all information is current and correct (e.g., changing a customer's address, updating inventory levels).
• Data Maintenance and Quality Control: Performing regular checks and audits of databases to identify and correct outdated, duplicate, or inaccurate information to ensure data integrity.
• Transcribing Information: Converting information from audio recordings (e.g., meeting notes, dictation) or handwritten notes into a digital, typed format.
• Data Retrieval and Reporting: Locating and pulling specific records or data from the database as requested by supervisors or other team members. May involve generating simple reports.
• Organizing Files: Maintaining an organized system for both physical and electronic files to ensure easy retrieval and storage.
• Scanning and Uploading: Using scanners to create digital copies of physical documents and uploading them to the appropriate digital filing system.
• Following Data Integrity Protocols: Adhering strictly to company policies and procedures regarding data security, confidentiality, and privacy (especially important with sensitive customer or financial information).
• Meeting Deadlines: Managing time effectively to complete data entry tasks and projects within set timeframes.
 
• Maintaining Confidentiality: Handling all sensitive information with discretion and integrity.
 
• Collaborating with Team Members: Communicating effectively with colleagues and supervisors to clarify data, report issues, and ensure workflow consistency.
 
• Performing Routine Backups: Assisting in or being responsible for routine data backup procedures to prevent data loss.

Data Entry Clerk Requirements

• Hardware: A personal computer (desktop or laptop) that is less than 5 years old and meets the company's minimum processing (e.g., Intel i5 or equivalent), RAM (8GB+), and operating system requirements
• Internet Connection: A stable, high-speed internet connection.is mandatory. Minimum speeds are often required (e.g., 25 Mbps download/5 Mbps upload minimum). A wired Ethernet connection is strongly preferred over Wi-Fi for stability.
• Education: High school diploma or equivalent (GED).
• Typing Speed & Accuracy: A minimum typing speed of 40-50 Words Per Minute (WPM). Accuracy is often even more critical than raw speed.
• Computer Literacy: Proficiency with basic computer operations and operating systems (Windows or macOS).
• Software Proficiency Demonstrated experience with Microsoft Office Suite, specifically: Excel: Ability to navigate spreadsheets, enter data, and use basic functions. Word: Ability to format documents and type efficiently.
• Attention to Detail: The proven ability to spot and correct errors, ensuring data is entered correctly the first time.
• Organizational Skills: The ability to manage multiple tasks, prioritize work, and maintain organized physical and digital files.
• Time Management: The ability to work efficiently, meet deadlines, and maintain productivity with minimal supervision.
• Focus and Concentration: The ability to perform repetitive tasks for extended periods without a decline in accuracy.
• Reliability & Dependability: A strong work ethic and a history of punctuality and consistent performance.
• Confidentiality: A strong sense of discretion for handling sensitive or private information.
• Troubleshooting: Basic ability to troubleshoot common computer, headset, and internet issues independently.
• Self-Motivation & Discipline: Ability to work independently without direct supervision, manage time effectively, and stay focused and productive in a home environment.
• Resilience & Stress Management: Ability to handle repetitive work, rejections (in sales), and difficult customers without becoming frustrated.
• Problem-Solving: The initiative to identify discrepancies in source data and know when to ask for clarification.
• Age Requirement: Must be 18 years or older

Note: Formal education qualification required. Training will be provided to successful candidates.